Administration Division (AD)
The Group of Institutes has two important components: The student and the teacher, in that order. The intellectual interaction between these two makes an academic institution. And to make this interaction possible, a third component is required. And that component is administrative support. The role of administration, thus, has to be understood in the above perspective.
The Group of Institutes is an academic institution; the primary function of Administration in a Group of Institutes system is to provide support to the academic activities of the Group of Institutes. The Group of Institutes combines within it the legislative, executive and to some extent quasi-judicial functions. The processes involved in the legislation and decision making are carried out through the following statutory authorities:
v The Board of Management: The principal executive body of the Group of Institutes
v The Academic Council: The principal academic body responsible for academic policies of the Group of Institutes
v The Planning Board: The principal planning body of the Group of Institutes which is also responsible for monitoring the developments of the Group of Institutes on the lines indicated in the objects of the Group of Institutes.
v Programs Council: The basic academic units responsible for formulation of academic programs.
v The Finance Committee: Advises the Board of Management on all matters concerning financial management of the Group of Institutes
A unique feature of the ICMind is that it also functions in various segments. Separate statutory independent body has been created to perform task related to each segments. It is responsible for the promotion and coordination of the Group of Institutes and it’s Education System and for determination of its standards.
The processes involved in formulating proposals for consideration of these bodies, organizing their legislation and implementing the decisions taken by these bodies form the core responsibility of Administration. The other major responsibility is to provide support to all functional and operational Divisions, including, by providing the required manpower as also other necessary infrastructure facilities. In effect, Administration functions as a facilitating mechanism so that the Group of Institutes can adequately meet the objects as set out in the Act and Statutes.
v Governance Section: Deals with Constitution of various authorities, processing proposals for placing before various authorities, follow- up actions on the decisions of the authorities, correspondence with important outside agencies like the Department of Education, UGC etc., formulation of statutes, ordinances etc. and dealing with Parliament Questions.
v Establishment Section: All service matters, from recruitment to retirement, of non-academic employees of the Group of Institutes.
v General Admin Section: All housekeeping activities like transport, Tele-communication, guesthouse facility, hospitality arrangements, leasing of accommodation.
v Central Purchase Unit: Purchase of equipment and furniture.
v Security Unit: Headquarter / Campus Security including Regional Centres located at various cities.
v Public Relations Unit: Liaison with general public and media.
v Hindi Cell: Matters relating to implementation of the official language policy of the Govt.
v Legal Cell: Deals with legal matters and also defends the Group of Institutes in various courts of law on any legal dispute.
v Coordination Section: Personal Claims (such as Medical Advance, LTC, TA/DA) including loans and advances to employees.
v Recruitment Cell: Recruitment of all non-academic posts (Group A, B & C)
v RTI Cell: Implementation of the RTI Act, 2005.